The Proposal Coordinator shall primarily support the Houston office of Raba Kistner, which is a multi-discipline, multi-office project management; engineering and environmental consulting; and materials testing company that operates in Texas, Utah, Oklahoma, Arizona, Nebraska and Mexico. Our client base, both existing and potential, comes from the private, public and federal sectors. Our project work is obtained through sole sourcing and qualifications-based selection and/or price. Our competition ranges from small, one office companies to regional offices representing national companies.
The Proposal Coordinator’s primary responsibility is working closely with the Marketing Resources Manager, Corporate Development and the Director of Marketing and the rest of the Corporate Development team to support the overall business development efforts of the Houston marketplace with the goal of increasing profitability and market share. A close working relationship and regular communication with the Principals and senior staff in the Houston offices is a key part of this job.
General responsibilities include producing:
Responsibilities would also include:
RFQ/RFP/LOI Proposals and Teaming (80%)
Employee must be able to demonstrate quickly a working understanding of company business, policies, procedures, programs and services.
It is important that candidate demonstrate a proficiency in interpreting data received from an engineering or environmental resource and making the language understandable to a lay person not in the engineering field, e.g, accounting, marketing, etc.
Lead internal planning meetings and gather information, write, design, layout, produce and coordinate delivery of marketing submittals and correspondence to include:
-Request for Qualification (RFQs)/Request for Proposals (RFPs)
-TxDOT Letters of Interest (LOIs)
-Subconsultant Opportunities (Teaming Information)
Information Management (10%)
Coordinate systems and processes including:
-Maintenance/updates of employee resumes,
development of resumes for new employees
-Maintenance/updates of proposal information databases
(project descriptions, boilerplate information, financial
PR/Advertising/Website Support (5%)
Support Marketing Director with graphic support for marketing initiatives including, but not limited to:
-Design, writing and production of print pieces, e.g., ads,
-Design/produce formal announcements for new offices,
services and hires
-Assist with publication of internally prepared articles in
appropriate trade journals
-Assist with Conference/Trade-Show marketing materials
-Assist with development of content for the R-K website,
e-newsletters to clients
Special Projects/Events Support (3%)
Participate in and support Marketing Director on special
projects when needed, including, but not limited to:
-Support of corporate strategic initiatives
-Assist with presentation materials for shortlist
-Assist with presentation materials used at corporate
-Coordination/support for seminars, client receptions and
other events for all offices to include design, production,
and mailing of invitations; and generate follow-up
marketing collateral, meeting planning and meeting
Professional Development (2%)
Manage and coordinate their own ongoing professional
and community development including, but not limited to:
-Continuing on-the-job training and specialized training
(better business techniques, software training, continuing
-Involvement in assigned professional and community
Understand, adhere and participate in the Raba Kistner Health and Safety and Behavior Based Safety Programs and set a good safety example
Other Duties as Assigned by Direct Report
Must pass a drug test prior to employment and will be subject to post-accident, random, and reasonable cause testing during employment.
Raba Kistner supports a diverse workforce and is an Equal Opportunity Employer who does not discriminate against individuals on the basis of race, gender, color, religion, national origin, age, sexual orientation, gender identity, disability, veteran status or other classification protected by law. Drug Free Workplace. Females and minorities are encouraged to apply.
HR Contact: Mary Clark 210-694-3625