Records Manager I

1 month ago(11/17/2017 4:53 PM)
Job ID
# Positions
Regular Full-Time


Under general supervision, is responsible for the management of records produced during execution of services and audit of compliance with established Work Control Documents.


  • Performs audits of records, processes and work control documents
  • Verify compliance with federal requirements for Equal Employment Opportunity (EEO), on-the-job training, Historically Underutilized Business (HUB), Disadvantaged Business Enterprise (DBE) and Small Business Enterprise (SBE) programs
  • Monitors material testing requirements and reports for compliance with specifications and standards
  • Assists in statistical analysis and reporting
  • Prepares related correspondence and reports
  • Assists with external audits of company records and processes
  • Assigns work priority tasks to assigned direct reports
  • Contacts management to receive priorities and deadlines as well as provide updates on progress and delays on every task assignment
  • Insure the safe utilization, storage and maintenance of all documents and tools
  • Safe usage and maintenance of individually assigned company vehicle and field equipment
  • Carry out assigned duties in accordance with established procedures meeting directed priorities and deadlines
  • Submittal of accurate, legible, comprehensive and complete testing and/or inspection reports on a daily basis in accordance with project Quality Plan
  • Maintenance of certifications at the time of employment or obtained during employment
  • Understand, adhere and participate in the Raba Kistner Health and Safety and Behavior Based Safety Programs and set a good safety example
  • Other duties as assigned by Direct Report


  • Graduation from high school, or GED certification. A person in this position generally, but not necessarily, has a minimum of 5 years progressively responsible experience in construction recordkeeping and auditing experience in a professional fast paced environment. College education, technical training, and/or related experience may be substituted for experience on a year per year basis



  • Government policies and procedures
  • Auditing practices and procedures
  • Report preparation procedures
  • Reading and interpreting specifications
  • Specifications and requirements



  • Equal Employment Opportunity guidelines
  • Algebra, geometry, and trigonometry
  • EEO, DBE, SBE, OJT programs and audit procedures



  • Supervise
  • Assign and review work
  • Communicate effectively orally and in writing to communicate problems, status of work, daily reports, etc.
  • Prepare and maintain records, files, and reports
  • Maintain effective working relationships with internal and external personnel
  • Follow verbal and written instructions
  • Exercise initiative and independent judgment
  • Plan, coordinate, assign and review work
  • Perform engineering calculations
  • Interact with clients
  • Ability to drive company vehicle, manage and complete all assigned jobs, efficiently and on time



  • Present a professional appearance to best represent the firm
  • Wear personal protective equipment
  • Comply with all attendance requirements as noted in most current edition of Corporate Policy Manual
  • Shall possess a valid driver’s license within the applicable jurisdiction and meet firm’s auto insurability requirements



  • The uses of calculators
  • The use of personal computers and applicable software (Word, Excel, & Outlook)

Must pass a drug test prior to employment and will be subject to post-accident, random, and reasonable cause testing during employment.

Raba Kistner supports a diverse workforce and is an Equal Opportunity Employer who does not discriminate against individuals on the basis of race, gender, color, religion, national origin, age, sexual orientation, gender identity, disability, veteran status or other classification protected by law. Drug Free Workplace.   Females and minorities are encouraged to apply.

HR Contact:  Mary Clark 210-694-3625



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